Board of Supervisors Minutes

August 18, 2009

The Tama County Board of Supervisors met at 9:30 a.m., August 18, 2009.
Present: 1st District Supervisor, Larry Vest; 2nd District Supervisor,
Kendall Jordan; and 3rd District Supervisor, Dan Wilkens.

Motion by Jordan, seconded by Wilkens to approve the minutes of the
August 11th, 2009, regular meeting. All voted aye. Motion carried.

The Board met with Lyle Brehm, Tama County Engineer to get a road
projects report. The engineer presented an IDOT bridge replacement
agreement for a bridge southeast of Garwin on 260th Street. In this
agreement the state pays for 80% of the repair cost. Motion by Jordan,
seconded by Wilkens to approve and sign Iowa DOT Agreement No.
1-09-HBRRS-045 Bridge Replacement Agreement. All voted aye. Motion
carried.

At 9:45, the Board held the First Reading of the Amendment to the Tama
County Flood Plain Management Ordinance VI.4. The amendment offers a
technical change the effective date of the flood plain maps to November
18, 2009, after FEMA issued the final flood maps for Tama County. The
Board received no public comment on the proposed amendment.

Motion by Wilkens, seconded by Jordan approve the First Reading of an
amendment to Ordinance No. VI.4 to change the effective date of the
flood plain maps to November 18, 2009, and set the Second Reading at
10:00 a.m., Tuesday, August 25, during the Supervisors' regular meeting
to consider amending the effective date of the flood plain maps to
November 18, 2009, referred to in SECTION III - Establishment of Flood
Plain (Overlay) District in said Ordinance. Roll Call Vote: Vest, aye.
Jordan, aye. Wilkens, aye. Motion Carried.

Motion by Jordan, seconded by Wilkens to renew the agreement with the
Heartland Risk Pool. All voted aye. Motion carried.

Deb Kupka, County Recorder, was present to request the approval of a
ground water hazard reporting system that is required of all recorders
in Iowa. Motion by Wilkens, seconded Jordan to approve the following
resolution for groundwater hazard reporting system:

RESOLUTION 8-18-2009A

GROUNDWATER HAZARD REPORTING SYSTEM RESOLUTION

WHEREAS, Tama County (County) and the Iowa County Recorders Association
(Association) have created a county land record information systems in
order to provide public access to real estate documents; and

WHEREAS, all Iowa counties are required to process Groundwater Hazard
Statements as provided in Iowa Code section 558.69; and

WHEREAS, Iowa Code section 558.69 requires the submission of the
Groundwater Hazard Statements to the Iowa Department of Natural
Resources (Department); and

WHEREAS, the Department has adopted Iowa Administrative Code chapter 561
IAC 9, which allows the electronic submission of the Groundwater Hazard
Statements; and

WHEREAS, the County and the Department desire to utilize the county land
record information system as a means to provide for more efficient and
timely filing of the Groundwater Hazard Statements;

THEREFORE, BE IT RESOLVED that the County acknowledges that the County
is responsible for the processing and filing of Groundwater Hazard
Statements as provided in Section 558.69 of the Iowa Code and the
chapter 561 IAC 9 of the Iowa Administrative Code. The County requests
that in lieu of forwarding a printed version of any affirmative
Groundwater Hazard Statement to the Department of Natural Resources, a
facsimile or image of the printed version of the Groundwater Hazard
Statement shall be stored the local county land record indexing and
imaging system.

BE IT FURTHER RESOLVED that the County agrees to the following terms and
conditions.

A facsimile or image of a printed version of all forms required to be
submitted to the Department pursuant to 561 IAC 9 shall be stored within
the local county land record indexing and imaging system.

a. The facsimile or image of the form shall be permanently stored
in the local county land record indexing and imaging system.

b. The image shall be legible and shall comply with the document
formatting and imaging standards adopted by the Association.

c. The county and county recorder shall be members of the
Electronic Services System.

d. The county and county recorder shall maintain compliance with
the operating policies, procedures, and standards adopted by Electronic
Services System

including but not limited to policies concerning the timely uploading of
information to the statewide county land record information system,
a.k.a. Iowa Land Records.

f. The county recorder shall index the associated document
information and the parties (grantors and grantees) for each Groundwater
Hazard Statement. The county recorder is not required to index property
or legal description information for Groundwater Hazard Statements.

g. The county and county recorder shall provide 180 days notice
prior to reverting to the practice of forwarding a printed version of
any affirmative Groundwater Hazard Statement to the Department.

h. An affirmative response on a Groundwater Hazard Statement means
that the Groundwater Hazard Statement indicates a well, underground
storage tank, disposal site, or hazardous waste site exists on the
property. Pursuant to Iowa administrative rule 561 IAC 9.2(3),
Groundwater Hazard Statements on which a private burial site is the sole
mater disclosed and which do not reveal the existence of a well,
disposal site, underground storage tank, or hazardous waste on the
property shall not be submitted to the Department.

Roll call vote: Vest, aye. Jordan, aye. Wilkens, aye. Resolution
passed and approved this 18th day of August, 2009. Larry Vest, Chairman,
Board of Supervisors. Laura Kopsa, County Auditor.

Sandy Fowler, Tama County Treasurer, was present to discuss a
re-assignment of a tax sale certificate on property in Elberon Junction.
This is for a small piece of property that Tama County has had a tax
sale certificate on it since 1993. It is certificate #93-0218 and the
taxes due are $50 plus interest and penalties. The Treasurer and the
Board expressed that it would be in the best interest of the county to
get this property back on the regular tax roll. Motion by Wilkens,
seconded by Jordan to re-assign Tax Sale Certificate #93-0218 to Curtis
Kupka and abate the penalties and interest. All voted aye. Motion
carried.

Terry Johnson, Genesis Development, was present to report on how things
are going with Pheasant Run, the county home. They took over management
of the county home July 1, 2009. He reported that things are going very
well. They have maintained 32 residents out there and are back to full
staff and going through some training with the staff.

Motion by Jordan, seconded by Wilkens to approve the claims for payment
as presented. All voted aye. Motion carried.

Chairman Vest adjourned the meeting at 10:55 a.m.