Board of Supervisors Minutes
June 10, 2019

The Tama County Board of Supervisors met at 9:30 a.m. June 10, 2019.  Present:  1st District Supervisor, Larry Vest; 2nd District Supervisor, Kendall Jordan and 3rd District Supervisor, Dan Anderson.

Motion by Anderson, seconded by Vest to approve the minutes of the June 3rd regular meeting.   All voted aye.  Motion carried. 

The Board met with Shelby Eick, Assistant Tama County Engineer, to get a road projects report. 
She presented some policies the County needs to update/have in place for upcoming FEMA projects.  Motion by Vest, seconded by Anderson to approve/adopt the following policies:  Tama County Procurement Policy and Fraud Reporting Policy. (Copies of these policies are available at the Engineer’s office and the Auditor’s office) All voted aye.  Motion carried.
Motion by Anderson, seconded by Vest to approve the following resolution for a Conflict of Interest Policy:
Conflict of Interest Policy
Resolution 6-10-2019A
In addition to State of Iowa, and Local codes, applicable to Conflict of Interest, the following policy, pertaining to Federal Funds shall be applicable.
Per 2 CFR Part 200.112   Conflict of Interest
The Federal awarding agency must establish conflict of interest policies for Federal awards. The non-Federal entity must disclose in writing any potential conflict of interest to the Federal awarding agency or pass-through entity in accordance with applicable Federal awarding agency policy.
And per 2 CFR Part 200.318 (c)(1) General Procurement Standards
The non-Federal entity must maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts. No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest.
Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract.
The officers, employees, and agents of the non-Federal entity may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. However, non-Federal entities may set standards for situations in which the financial interest is not substantial or the gift is an unsolicited item of nominal value. The standards of conduct must provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents of the non-Federal entity.
To the extent permitted by federal, state, or local laws or regulations, violations of these standards may cause penalties, sanctions, or other disciplinary actions to be taken against officers, employees, or agents.
Roll call vote:  Vest, aye.  Jordan, aye.  Anderson, aye. Resolution passed and approved this 10th day of June, 2019. Kendall Jordan, Chairman, Board of Supervisors.  Laura Kopsa, Tama County Auditor.

The Board met with Judy Funk, Heartland Insurance Risk Pool, to discuss the renewal for fiscal year 2019-20.  Motion by Anderson, seconded by Vest to approve signing the renewal with Heartland Insurance Risk Pool for the fiscal year 2018-19.  All voted aye.  Motion carried.

The Board has received a request to use the courthouse lawn for the “Charley Townsley Ripple Run 5K” on Saturday July 6th from 7 am until 11 am.  Motion by Vest, seconded by Anderson to approve the use of the courthouse lawn on July 6th for the Charley Townsley Ripple Run 5K.  All voted aye.  Motion carried.

Motion by Anderson, seconded by Vest to move next week’s meeting to Tuesday June 18th due to the Tama County Tax sale being on Monday the 17th.  All voted aye.  Motion carried.

Motion by Anderson, seconded by Vest to approve the claims for payment as presented.  All voted aye.  Motion carried.

Chairman Jordan adjourned the meeting at 10:48 a.m.