The Tama County Conservation Board met in regular session on Wednesday, April 4, 2007, in the Nature Center library, Otter Creek Park.

 

Chairman Anderson called the meeting to order at 7:05 p.m. Members present were: Adolphs, Anderson, and Benda. Also present: Etzel and Wise.

Minutes from the regular session of March 14, 2007, were read.  Moved by Adolphs, seconded Benda to approve the minutes as read, carried. (All voting aye)

The following bills were presented:

BILLS SUBMITTED, BOARD MEETING, APRIL 4, 2007

 

 

 

TO BE PAID FROM GEN'L FUND

 

 

 

 

 

Amount of Bill

Category Total

0001-6100-113-22-013 Health Ins- Co Share

 

 

 

Health Ins Fund

 Etzel Family for April

1,203.08

1,203.08

0001-6100-400-22 Publications

 

 

 

Tama Toledo Newspapers

Ads- 15 & 22Feb06, crop lease- Reinig

117.84

117.84

0001-6100-412-22-990 Postage

 

 

 

Postmaster

500 stamps @ $0.39 ea

195.00

195.00

0001-6100-414-22-990 Telephone

 

 

 

Iowa Telecom

17Mar07, 484-2231 (office), 484-4157 (payphone)

117.41

 

 

17Mar07, 484-5314 (shop)

52.25

 

Verizon

16Mar07, 484-2231 (office)

18.22

 

 

19Mar07, 484-4157 (payphone)

11.31

 

 

16Mar07, 484-5314 (shop)

10.37

 

 

 

209.56

209.56

0001-6100-422-22 School of Instruction

 

 

 

IACCB

IACCB Spring Conference 24Mar07 four registrations

100.00

100.00

0001-6100-480-22 Dues & Membership

 

 

 

County Conservation Direc. Assoc.

Dues- 2007 for Etzel

25.00

25.00

0001-6110-101-22-223 Salary- Main Supervisor

 

 

 

Wise, Craig

9-Mar-07

1,384.80

 

 

23-Mar-07

1,384.80

 

 

 

2,769.60

2,769.60

0001-6110-101-22-226 Salary

 

 

 

Dolash, Ron

9-Mar-07

1,274.40

 

 

23-Mar-07

1,274.40

 

 

 

2,548.80

2,548.80

0001-6110-113-22-013 Health Ins- Co Share

 

 

 

Health Ins Fund

Wise family for April

2.60

 

 

Dolash Family for April

1,203.08

 

 

 

1,205.68

1,205.68

0001-6110-254-22-050 Mt Veh- Minor Repair

 

 

 

Southard Implement

#02-193135 shoes (2) @ $46.50 ea

93.00

93.00

0001-6110-292-22-052 Main & Supplies

 

 

 

Central Iowa Dist.

#16911 bug cartridge, drain cleaner, orange float

502.00

 

Lab Safety Supply

#1009382817 replacement batteries- emerg light (NC) (2)

27.50

 

Scharnweber Water Cond.

2Mar07 repair furnace residence

279.05

 

Ternus Electric

#24884 Amana furnace for trailer residence

1,750.00

 

Wendling Quarries Inc.

#304994  60.4T 1" road stone

437.90

 

 

 

2,996.45

2,996.45

0001-6110-431-22 Electricity

 

 

 

Grundy Co REC

OCP thru 7Mar07, 1,690 kwh- meter #1, 5,090 kwh- NC

510.75

510.75

0001-0210-610-22-642 Permanent Improvements

 

 

 

Dostal Construction & Excavating

Rip-rap shoreline partial- includes additional work

1,692.00

 

 

45T rip-rap Manatt's Landing

1,305.00

 

 

 

2,997.00

2,997.00

Total Bills Submitted, Gen'l Budget

14,971.76

FROM NATURE CENTER TRUST

 

 

 

0031-6120-292-22-072 Main & Supplies

 

 

 

My Mother's Place

Fun Nite (31Mar07),  173 adults catered meals @ $8.25/meal

1,427.25

 

 

7 children @ $5 ea

35.00

 

0031-6120-296-22-072 Art Supplies

 

 

 

Wild Wings

#45724, 45725, 45726, 45727, 45131, 45132

863.79

 

 

 

2,326.04

 

Total Bills Submitted, Nature Center Trust

 

 

 $    2,326.04

 

 

 

 

FROM LAD ACCOUNT

 

 

 

0027-0210-600-22 LAD Account

 

 

 

Dostal Construction & Excavating

Rip-rap shoreline as per contract (State share)

8,292.00

 

Total Bills Submitted, Nature Center Trust

 

 

 $    8,292.00

 

 

 

 

Total All Bills Submitted

 

 

 $  25,589.80

 

Moved by Benda, seconded Adolphs  to approve bills, carried. (All voting aye).

Reports and Correspondence. Staff /Work. Wise updated board members on work accomplished during March. Work has generally centered on brush and limb removal in response to damage incurred from the ice storms of late February.  Fun Nite for the Nature Center Etzel presented a preliminary financial report from the Fun Nite for the Nature Center fundraiser held on March 31. It appears that approximately $4,000 has been netted for the programs of the Nature Center/Porta-potties Etzel reported that he had spoken with Melody Bro, Tama Soil & Water Conservation District, regarding splitting cost of porta-potties for the Environmental Education day of April 30 (North Tama and Dysart Elementary 4th graders) and the Fifth Grade Field Day to be held on May 9. The Conservation Board cost is expected to be $60./Glacial erratic Etzel had spoke with Lyle Brehm regarding unloading and placement of a glacial erratic (granite) weighing approximately 8- 10 ton at the park. The stone is being donated by Wendling Quarry. It is undecided where the stone will be placed./Memorial Donation Ray Coleman had contacted Etzel regarding a possible donation to the Nature Center in memory of his mother. The family wished to donate something to benefit small children using the facility. Etzel will work with the family to see if something can be purchase that will meet the family’s and the Nature Center goals.

Regarding the damage caused by the ice storms Etzel reported that he had attended a FEMA  meeting in Marshalltown on March 22. He reported that while wages of conservation staff working to repair bruch was not covered under the FEMA program that he anticipated 90% reimbursement for machinery and equipment time of County Conservation work. Also it is anticipated any contracted labor to remove hangers will also be reimbursable.

Etzel reported that a $2,500 donation had been received from the Tama County Chapter of Whitetails Unlimited. The contribution is to be used as follows: $500 to benefit the Hunter Safety Program in Tama County and $2,000 to be used at Columbia Wildlife Area. Etzel reported that he had been in contact with Craig Fish, Hunter Safety Instructor in Tama County. Sine the Hunter Safety Program does not have a mechanism to handle donations Etzel relayed that the best way was for the Conservation Board to place the money into the Land Acquisition and Development Account (LAD). The Hunter Safety instructors will bill the purchase of archery equipment to the Conservation Board, not to exceed $500, and the moneys will be expended from the account. After discussion it was moved by Adolphs to request the Board of Supervisors place the $2,500 donation into the LAD Account, seconded Benda, carried. (All voting aye)

The crop rental for Reinig Wildlife Refuge and Nature Study Area had been received. The crop lease is held by Robert and Gerald Husak of Toledo. The amount of the crop lease for 2007 is $2,589.81. Etzel reported the past crop rental fees were being held in the Land Acquisition and Development Account (LAD) to pay for for future improvements on site including a wetland and hiking trails. After discussion it was moved by Adolphs to request the Board of Supervisors place the $2,589.81 crop rental into the LAD Account, seconded Benda, carried. (All voting aye)

The Board reviewed changes to the Tama County Meal Reimbursement Policy as originally passed by the Board of Supervisors and effective March 1, 2007. The Conservation Board wanted to make changes that were more consistent with past practice and operations of the conservation board.

The policy was submitted as follows (changes from original policy indicated in red font or strikethroughs):

TAMA COUNTY CONSERVATION EMPLOYEES MEAL REIMBURSEMENT POLICY

(Policy Effective 3/1/2007)

 

Conservation employees may be reimbursed for meals when they are required to be out of Tama County on official work business. Meal reimbursements will be discussed with the Director prior to employee leaving on trip to clarify what is to be covered.  Individual meal expenses shall be reimbursed as follows:

 

Breakfast - $6.00 Employee is allowed breakfast reimbursement if he/she has to leave prior to 7:00 AM 6:00 a.m. or is required to be away overnight.  Breakfast reimbursement shall not be claimed for breakfast eaten within the County.

 

Lunch - $8.00 (Employee is allowed lunch reimbursement if he/she is required to be out of Tama County between 11:00 AM and 1:00 PM.  With verbal permission of the Director a conservation employee will be reimbursed for lunch if required to be out of county for a workshop or meeting but not when picking up supplies or materials (unless approved by the Director prior to leaving.)  Lunch reimbursement shall not be claimed for lunch eaten within the County.

 

Dinner - $12.00 (Employee is allowed dinner allowance if required to be out of Tama County before past 6:30 PM or overnight.  Dinner reimbursement shall not be claimed for dinner eaten within the County).

 

These expenses do not apply to meals served as a part of a registration fee for a seminar/training/conference.

 

NOTE:  Requirements for reimbursement must include an itemized receipt for the items to be reimbursed on the original receipt stating name of establishment, date, and amount.  Credit card receipts are acceptable if they are itemized to show actual items purchased.  Also included must be the time of the day you depart and return to determine eligibility for the meal reimbursement.

 

Reimbursement claims must be made within 60 days of the expense.  Any claims received after the 60 day time limit shall not be approved.

 

Any claims submitted that are not itemized and do not include the above stated information will not be paid.  Again, meals eaten within the County will not be reimbursed.

 

Tips/gratuity will be reimbursed on meals up to the allowable amount included in that particular meal.  Alcoholic beverages will not be reimbursed.

After discussion it was moved by Benda, seconded Adolphs to adopt the County Conservation Meal Reimbursement policy as submitted, carried. (All voting aye)

The Fish Habitat Agreement, Project #07-02, was presented to the Conservation Board for their review. The agreement is for placement of a total of 575 feet of Class “E” rip-rap in three areas along the Otter Creek Shore, and totals $6,923. The Board has until December 31, 2008 to complete the project. After discussion it was moved by Adolphs, seconded Benda to accept Fish Habitat Stamp Fund Cooperative Agreement for Project #07-02, carried. (All voting aye)

Anderson mentioned that we need to keep trying to get Paul Sleeper, Fisheries Biologist, and Steve Waters, Fisheries District Biologist, Iowa DNR,  to come to Tama County for an update on the status of the Otter Creek Lake fishery. Etzel will contact Sleeper and Waters regarding this request.

After discussion of conservation topics of interest it was moved by Benda, seconded Adolphs to adjourn, carried (All voting aye). Adjourned 8:20 p.m..

 

 

                                                          

______________________                                               ______________________

CHAIR                                                                            VICE-CHAIR