The Tama County Conservation Board met in regular session on Wednesday, July 1, 2009, in the library, Tama County Nature Center, Otter Creek Park.

Chairman Wrage called the meeting to order at 7:05 p.m.. Members present were: Adolphs, Anderson, Benda, and Wrage. Also present: Etzel, Wise, and Mike Bearden (Clapsaddle-Garber Assoc.)

Minutes from the regular session of June 3, 2009, were read. Moved by Benda, seconded Anderson to approve the minutes as read, carried. (All voting aye)

The following bills were presented:

TO BE PAID FROM GEN'L FUND
		Amount of Bill	Category Total
0001-22-6100-000-41200 Postage
Etzel, Robert	As per nine (4) receipts	43.90	43.90
0001-22-6100-000-41400 Telephone
Iowa Telecom	17Jun09, 484-2231 (office), 484-4157 (payphone)	123.40
	17Jun09, 484-5314 (shop)	77.92
Verizon	16Jun09, 484-2231 (office)	12.53
	19Jun09, 484-4157 (pay phone)	35.11
	16Jun09, 484-5314 (Shop)	10.37
		259.33	259.33
0001-6110-101-22-223 Salary- Main Supervisor
Wise, Craig	12-Jun-09	1,481.60
	26-Jun-09	1,481.60
		2,963.20	2,963.20
0001-6110-101-22-226 Salary- Conserv Tech
Dolash, Ron	12-Jun-09	1,368.00
	26-Jun-09	1,368.00
		2,736.00	2,736.00
0001-6110-101-22-224 Salary- Seasonal
Bergmann, Sandy	12-Jun-09	586.51
	26-Jun-09	483.01
Gettle, Clayton	12-Jun-09	500.98
	26-Jun-09	436.92
Keller, Richard	12-Jun-09	560.00
	26-Jun-09	700.00
Kladivo, Jesse	12-Jun-09	630.00
	26-Jun-09	700.00
		4,597.42	4597.42
0001-22-6110-000-25050 Fuels
New Century FS, Inc.	#348557 28May09 23.8 gals unleaded gasohol @ $1.9394/gal	46.16
	FET (LUST)	0.02
	SMFT @ $0.19/gal	4.52
	223.2 gals DX Gold dyed 15 ppm @ $1.7268/gl	385.42
	FET (LUST)	0.22
	Hazmat handling fee	2.22
	#348484 18May09 252.1 gls unleaded gasohol @ $1.7295/gl	436.01
	FET (LUST)	0.25
	SMFT @ $0.19/gal	47.90
	Hazmat handling fee	2.27
	#235885 15Jun09 263 gals unleaded gasohol @ $2.1462/gal	564.45
	Hazmat handling fee	2.37
	SMFT @ $0.19/gal	49.97
	FET (LUST)	0.26
		1,542.04	1,542.04
0001-22-6110-000-25450 Mt Veh- Minor Repair
Hawkeye International Trucks	#143941A bulk kit, tank, cable (repair dump truck)	391.35
Southard Implement	#222025 knob	10.25
		401.60	401.60
0001-22-6110-000-29252 Main & Supplies
Cooley Pumping	#3149 two porta potties (19May-15Jun09)	140.00
Ellenbecker Oil CO.	#60469 6 doz night crawlers (youth fishing seminar)	12.00
Iowa DNR	Annual Water Supply fee (PWSID8676998, 86768999)	50.00
Manatt's, Inc.	#547828 3.75 cu yd concrete (frost piers- trailer)	343.13
Menard's	#91907 showerhead, downspout, teflon tape	32.53
New Century FS, Inc.	#233376 spray Parcel B Touchdown	887.40
Norton's Greenhouse	#297172 plants, potting soil	22.36
Pamida	#174-00792 misc supplies	29.36
Poweshiek Water Assoc.	Water- TFCP thru 22Jun09	34.00
Schade Lime & Rock	4May09 29.75T 1" rd stone to No loop (OCP)- trucking	193.38
Scharnweber Water Cond.	22Jun09 salt (3), PVC parts;23Jun09 couplings, 15Jun09 ring (2)	58.37
Wilkerson Hardware	#B64045 lamp, duct tape; B64311 cord; B64333 toilet flapper	57.02
		1,859.55	1,859.55
0001-6110-431-22-990 Electricity
Grundy Co. REC	OCP thru 2Jun09, 9,920 KWH- meter #1, 580- (NC)	980.28
Traer Munnicipal Utilities	TFCP thru 15Jun09, 813 kwh	163.15
		1,143.43	1,143.43
0001-22-0210-000-61094 Perm Imp
Allendan Seed Co.	#12323 Native grass/wildflower mix for Parcel B- Hansen Add	2,862.00
JC Enterprises	FEMA trailer project- haul, set trailer as per quote	2,850.00
		5,712.00	5,712.00
	Total Bills Submitted, Gen'l Budget		$ 21,258.47
TO BE PAID FROM Nature Cennter Trust ACCOUNT
0031-22-6120-000-29272 Main & Supplies
Kindal Barnum	Reimburse $50 of $100 damage deposit	50.00
	Total Bills Submitted, NC Trust Account		$ 50.00
TO BE PAID FROM LAD ACCOUNT
0027-22-0210-000-60000 Capital Projects
Clapsaddle- Garber Assoc., Inc.	Wolf Creek Trail Repair- Eng Services (partial)	8,190.00
	Total Bills Submitted, LAD Account		$ 8,190.00
	Total All Bills Submitted		$ 29,498.47

Moved by Adolphs, seconded Wrage to approve bills, carried. (All voting aye).

Reports and Correspondence. Staff /Work. Wise reported on work projects during June including: Repair of road washouts, stain benches, preparation for 4^th of July weekend, getting FEMA trailer to site and getting it installed and operational/Vandalism The handicap shooting station at Ike’s Tract was vandalized. The station was totally tore apart and lying on the ground. The components are in the shop awaiting repair as time allows./Tama County Community Foundation Grant A $15,000 check has been received to be used in the Exhibit component of the Tama County Nature Center. The Board members voiced their gratitude for the support of the Tama County Community Foundation./Enforcement-noise The Board discussed the issue of enforcement of the quiet hours policy at Otter Creek Lake & Park. Etzel shared that some parties were acting irresponsibly and causing noise problems well into the night. The Board discussed different options in addressing this problem./Year end balance- revenue transfers Etzel reported on funds that will be distributed into accounts of the conservation board at the end of the fiscal year./Great Places Meeting Board members were reminded that Tama County Economic Development will be holding a meeting at the Nature Center on July 21. The projects that are part of the Great Places grant application will be present to share their project goals. Etzel encouraged Board members to attend as a show of support./Eagle Scout Project Ben Cecak, Toledo, completed his eagle scout project over the weekend. He successfully constructed 52 fish structure pods for placement in Otter Creek Lake. The structures will be placed as soon as the work schedule allows./Fun Nite Proceeds Etzel presented a financial breakdown for the Fun Nite for the Nature Center fundraiser. This year’s event netted $5,032.89 for the project.

Mike Bearden, Clapsaddle-Garber Assoc., Inc. addressed the Board regarding the Wolf Creek Nature Trail Restoration project. He is the engineer for the project to design and over see repair of the trail through FEMA related project work.

It was moved by Anderson, seconded Adolphs to open the public hearing for the Wolf Creek Nature Trail Restoration project. Etzel reported that no public comments had been received. Since there were no members from the general public present to comment on the project it was moved Benda, seconded Adolphs to close the public hearing, carried. (All voting aye)

The Board reviewed a bid tabulation spreadsheet of the bids received for the Wolf Creek Nature Trail Restoration. The following bids were received:

Contractor	Total Base Bid
Engineer’s estimate	$200,000.00
S.L. Baumeier Co.	$137,474.00
Peterson Contractors Inc.	$157,512.00
Con-Struct Inc.	$166,475.50

Bearden recommended acceptance of the low bid tendered by S.L. Baumeier Co. After discussion it was moved by Anderson, seconded Adolphs to award the bid for the Wolf Creek Nature Trail Restoration to S.L. Baumeier Co. in the amount of $137,474.00, carried. (All voting aye)

It was moved by Adolphs, seconded Benda that Etzel will serve as agent for the Conservation Board and can sign contracts and documents for the Wolf Creek Nature Trail Restoration, carried. (All voting aye)

The Board discussed additional landscape architectural drawings of the Hansen Addition project. Etzel relayed the graphics are quite useful in grant applications and helping people envision the project. After discussion it was moved by Anderson, seconded Benda to obtain an over-all project graphic (24” x 36”) and an 11” x 17” graphic of Parcel C, carried. (All voting aye)

Etzel relayed information recommending partial assessment against the damage deposit for an event held at the Nature Center on May 23, 2009. He shared the party did very little clean-up following the event leaving chairs stacked against the wall, carpets not vacuumed , countertops in the kitchen not cleaned and the restroom inadequate. He suggested a $50 assessment. After discussion it was moved by Adolphs, seconded Anderson to assess a $50 fee against the damage deposit for the May 23, 2009, event, carried. (All voting aye)

An incident at Otter Creek Park this evening was shared with the Board. An individual pulled what appeared to be a hand gun on another camper in the tent section. The gun turned out to be a pellet gun but looked identical to a regular hand gun. This person, Donald Crawford, was arrested in conjunction with the incident by the Tama County Sheriff’s Department. After discussing the incident it was moved by Adolphs, seconded Benda to bar Donald Crawford from all facilities managed by the Tama County Conservation Board for an indefinite period of time but in no circumstance for a period of less than five years from the date of this action, carried. (All voting aye) [Note: A letter notifying Crawford will be hand delivered to him to make sure he understands the decision.]

The Board discussed application for a REAP grant (grant deadline is August 15). It was moved by Anderson, seconded Wrage that a grant application be filed under the REAP program for acquisition of Parcel C if the Wildlife Habitat Stamp grant application to acquire Parcel D is successful. If unsuccessful the application will be for acquisition of Parcels C & D, carried. (All voting aye)

Etzel explained grant programs offered through Prairie Meadows Race Track & Casino. The Community Betterment grant application is due by August 15 and is for smaller funding requests (requests under $99,000). The Legacy Grant program is for larger grant needs ($100,000- $1 million). Deadline for the Legacy Grant program is October 1. After discussion on how each grant program works it was moved by Adolphs, seconded Benda to apply for a grant to help fund the Tama County Nature Center Exhibit project, carried. (All voting aye)

Possible funding sources to help finance the ongoing projects of the Conservation Board were discussed.

After discussion of assorted conservation topics it was moved by Anderson, seconded Adolphs to adjourn, carried, Adjourned 9:10 p.m..

______________________ ______________________

CHAIR VICE-CHAIR